1. Get comfortable with the Track Changes feature
Tools > Track Changes
If your job requirements include proofreading documents for co-works, tracking your changes could be very helpful. This clearly marks any additions, deletions, or changes that you make. You can also add comments in the margins. The original author of the document can then go through the document and see all of your changes and accept or reject them.
WARNING: Be sure to accept all changes and save your document before sending it to a client or prospect—you don’t want them to see all of the edits which were made to the document. (They don’t have to know how the sausage is made…)
2. Use Find and Replace for efficient editing and formatting
Edit > Find > Advanced Find and Replace
If you’re editing a document and you realize that every time the author wrote your they meant you’re. You can easily and quickly fix this utilizing the find and replace function. Another excellent trick using find and replace is, if your company has a specific font they use for all documents you can find all Times New Roman for example and replace it with the font your company uses for their marketing.
3. Customize your toolbars to suit your daily needs and routines
View > Toolbars > Customize Toolbars and Menus
Did you know that you can personalize your work space in Microsoft Word? If you work a lot in Word it may be handy if you get ride of any buttons in your toolbar that you don’t use. You may also add functions that you use more regularly.
4. Eliminate formatting frustration: Add the “Show all nonprinting characters” button to your toolbar
This helpful button allows you to see all of the formatting elements at play in your document, many of which are otherwise undetectable. When Word begins to act unusual and you can’t figure out why your text isn’t doing what you want it to do, simply click the “Show all nonprinting characters” button to find out what’s happening and how to fix it. Boom.