Sometimes things that are created to make your work easier can actually create problems. The thing that comes to my mind is autocomplete in text messages. But one more huge one is the autocomplete function in Apple’s mail app. This can easily cause you to send emails to unintended parties. This happens if you are entering an email address into the “to” field and it has the first couple letters as an address in your address book, it will autocomplete that address for you. This can be helpful, but it can cause problems as well.
Before sending your email, the simplest thing to do is to look at the “to” field. Make sure it is addressed to the person you wish. However , it is likely you have a lot more people in your address book than you realize. Because of this, the autocomplete may pull up people you rarely talk to. This is an issue Brian Sawyer discusses in the O’Reilly Answers website. This can cause you to send important work emails to the wrong person. You may not even realize this since the person probably won’t respond.
Removing autocomplete email addresses
Fortunately, removing autocomplete email addresses from Apple’s Mail app is a pretty simple task. To do this, from inside Mail, click the “Window” tab. Then click on “Previous Recipients.” Hunt for the email address that you might want to remove. Once you have found it, highlight it and press the “Remove From List” button. That’s simple, and quick. And it will prevent any future email address embarrassments.
Monitoring is key
Of course, as soon as you remove an address, there is no guarantee that it won’t eventually return to your address book. Something like collaborating with others through Google Docs can fill your address book with personal, instead of business, email addresses. So if you wish to truly avoid any email mix-ups in the future, you’ll have to frequently monitor your address book for any email addresses that don’t belong.